CLRJ’S PRIVACY POLICY FOR

RESEARCHERS AND CONTRIBUTORS

The Canadian Legal Research Journal (CLRJ) is committed to protecting the privacy and confidentiality of all researchers, authors, and contributors. This policy outlines how we collect, use, and protect your personal information in accordance with applicable Canadian privacy legislation, including the Personal Information Protection and Electronic Documents Act (PIPEDA).

1. Collection of Information

We collect personal information from you only when you voluntarily provide it during the submission process. This may include:

Contact Information: Name, email address, institutional affiliation, and contact number.

Academic Information: Your year of study or professional status, as relevant to the CLRJ's mandate.

Submission Metadata: The title of your paper, abstract, and keywords.

2. Use of Information

The information we collect is used solely for the purpose of managing and publishing the CLRJ. Specifically, we use your data to:

• Process Submissions: To facilitate the submission, peer-review, and editorial process for your paper or article.

• Communicate with You: To send you updates on the status of your submission, requests for revision, and notifications regarding acceptance or rejection.

• Publication: To attribute your work correctly if it is selected for publication, including your name and institutional affiliation.

• Maintain Records: To keep an accurate record of submissions for our internal database and for future correspondence.

3. Confidentiality and Data Security

• Double-Blind Review: The CLRJ employs a double-blind peer-review process. Your identity is kept confidential from reviewers, and their identities are kept confidential from you. All identifying information is removed from your manuscript before it is sent for review.

• Limited Access: Access to your personal information is restricted to the CLRJ's editorial team and staff who are directly involved in the management of the journal. All staff are trained on the importance of confidentiality and are bound by confidentiality agreements.

• Secure Storage: All personal information is stored securely on protected servers. We implement robust physical, technical, and administrative safeguards to prevent unauthorized access, disclosure, or misuse of your data.

4. Disclosure to Third Parties

The CLRJ will not sell, rent, or lease your personal information to third parties. Your information will only be disclosed in the following limited circumstances:

• With Your Consent: We may share your information with your explicit consent.

• As Required by Law: We may be required to disclose your information by law, court order, or governmental regulation.

5. Your Rights

You have the right to access, correct, or request the deletion of your personal information held by the CLRJ. To do so, please contact the CLRJ's editorial team. We will take all reasonable steps to verify your identity before processing such requests.

6. Policy Updates

This Privacy Policy may be updated periodically to reflect changes in our practices or legal requirements. We encourage you to review this policy whenever you submit a paper. Your continued use of the submission portal constitutes your acceptance of these changes.